How to Use  Ghost Browser to Simplify Multiple Gmail Accounts

3-Minute Read

These days it’s pretty common to have more than one email account. If you’re like me, all of them, or at least most of them, are with Google. To save time, I also stay signed in to all of my accounts throughout the day so I can quickly pull open an account to send an email when I need to. However, more often than not, Google gets “confused” about which account I’m actually working in when using other Google products like Google Docs.


Annoying, isn’t it?

For example, when I have my work email open and click on a link to a Google Doc that someone shared with me, I get there and find an error message that I don’t have permission to edit this document. What! How is this madness possible?

How to Use Ghost Browser to Simplify Multiple GMail Accounts

That’s usually when I notice that Google, for some reason, tried to open the document in one of my other Google Docs accounts. For an account I didn’t even have open.

Sometimes, it’s as easy as switching accounts, but most of the time I have to sign out of all of my Google accounts and then sign back into just that one account to get it to work. It’s such a time-consuming process!

Even if I don’t get this message, and I’m able to open the document in the wrong account, it can lead to hard work being stored in the wrong place. This leads to huge amounts of unnecessary confusion when I know I saved those changes to the document. But it’s difficult to be so sure if you don’t know where your changes went.

How to Use Ghost Browser to Simplify Multiple GMail Accounts


Even before I started working on Ghost Browser, I was interested in Productivity Tools, but now it’s become an obsession. The truth is, we’re not perfect here at Ghost Browser, but we’re pretty serious about productivity and effective time management. When I’m spending most of my day in SaaS products, interruptions like this can be a big waste of time. So, we figured if Google wasn’t bringing in the solution, we would.

Finally, a solution!

Do you also want to prevent this from happening to you again? I bet you do! This is my personal invitation to you to check out the short video below. I’ll walk you through the steps of using Ghost Browser to manage multiple Gmail accounts in a way that keeps them isolated. There is also a text description and a link to sign up for the free Ghost Browser Beta after you have watched the video.


Step 1

Open a new Ghost Group. You can do this by right-clicking on a tab and selecting New Group from the menu. For Mac users, you can also go to File and select New Group. Then sign into your work email.

How to Use Ghost Browser to Simplify Multiple GMail Accounts

How to Use Ghost Browser to Simplify Multiple GMail Accounts


Step 2

Right click either tab, open a new group, then sign into your personal email in this one.

How to Use Ghost Browser to Simplify Multiple GMail Accounts


Step 3

Now, I’ll go back to my work email and open a Google Doc shared with me by our Larry, my co-founder.

How to Use Ghost Browser to Simplify Multiple GMail Accounts


Step 4

This is where the magic happens. When I click the link to the document it actually opens in the correct Google Docs account. 

How to Use Ghost Browser to Simplify Multiple GMail Accounts


Did you find this article helpful? Tell us what you think in the comments and share it with a friend.

Thanks for reading! – Cat





  1. mohamed leemine ethmane on September 11, 2016 at 10:34 am

    very good

  2. jordan fowler on October 6, 2016 at 10:41 am

    All of these groups use the same ip address though, correct? We aren’t, in effect, switching proxies with each group, right?

    • Cat Climaco on October 7, 2016 at 11:43 am

      That’s correct, Jordan. The Groups isolate cookies and local storage which is what allows the multi-session browsing experience, but Groups don’t switch proxies. We are however planning to develop the ability to assign different proxies to individual Groups. If you like, you can head over to our public Feature Request board and vote for the feature request. Requests with more votes are given higher development priority.

  3. Bruce Codding on March 28, 2018 at 1:53 am

    Using version When I right click on a new tab I see a menu that lists: New Tab, New Session Tab, New Global Tab, etc. but not “New Group”. In your screenshots, New Group appears in the location where New Session Tab appears in my menu. Has New Session Tab replaced New Group?

    • Cat Kokoszka on March 28, 2018 at 11:45 am

      Hi Bruce! This blog post was written before we released the sidebar and changed the name from Ghost Groups to Sessions. It’s essentially the same thing though; the colored Session tabs have a separate cookie jar from the other Sessions in the browser. So in this case if you’re following the instructions in this blog post, click New Session in the right-click menu. I’d also suggest watching some of our quick tutorial videos to help clarify the new features in the browser.

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